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Sl. No
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Description
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Yes/No/NA
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1.
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Is the bill in prescribed format and in “ORIGINAL”?
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2.
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For the First and Progressive bills, are the original agreement with enclosures and Performance guarantee available.
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3.
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Is agreement no. mentioned on the bill?
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4.
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The conditions, if any, mentioned in the TC minutes and draft agreement complied
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5.
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Is the allocation furnished in the bill in accordance with the sanctioned estimate?
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6.
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Is the fund certification and work register posting furnished in the bill?
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7.
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Is the currency for the period available?
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8.
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Is Measurement Books / IR-WCMS enclosed for billsfor works contract?
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9.
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Are the necessary certificates, Test Check and signatures of the executive staff and officers obtained on the Measurement Books?
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10.
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Is the date of Test Check mentioned in the bill?
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11.
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Is the signature of contractor obtained on the bill tallies with that in the original agreement?
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12.
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Is the executed quantity within the agreement quantity?
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13.
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If not, is the rider proposal enclosed for variations duly concurred by finance, if applicable
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14.
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Is deviation statement enclosed?
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15.
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Does the final bill amount tally with the final rider proposal?
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16.
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Is Final variation statement, No Claim/No due Certificate enclosed for final bill?
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17.
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Is the final rider Agreement along with the concurrence and sanction of the competent authority enclosed with the final bill?
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18.
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Does necessary sanction of the competent authority exist for rider agreement?
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19.
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Is the work order enclosed for Zonal Bills? If date of commencement is before the date of issue of work order, has it been regularised?
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20.
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For quotation bill, is necessary sanction of the competent authority been obtained?
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21.
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For huge variation in work order amount, has competent authority's sanction been obtained?
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22.
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In case of excess over estimate, is the certificate regarding cost escalation and other than cost escalation furnished in the bill?
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23.
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PAN No. & TIN No of contractor has also been furnished on bill
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24.
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Completion certificate for performance guarantee release is enclosed?
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25.
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completion of maintenance period/warranty if applicable, No due/No claim certificate enclosed for SD release?
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26.
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Whether penalty imposed is as per the agreement & after approval of competent authority?
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27.
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If Recovery is made towards additional security deposit, additional PG or any other penalty, approval of competent authority is obtained to refund the same?
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28.
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Important documents such as Guarantee / Warranty Certificate, Test Certificate, Inspection Report / Performance Guarantee bond / Indemnity Bond etc., should have been furnished to the Consignee by the contractor.
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29.
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Ensure all the TDS applicable are deducted. Ex. TDS under 194Q, 194C, 194J of The income tax act 1961 and TDS under GST act.
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